Expense Management
A simple and transparent expense claim management system. Mobile receipt capture, approval workflow, and reimbursement tracking in one platform.
Key Features of Expense Management
A complete and easy expense claim system for all types of expenses
Mobile Receipt Capture
Snap a photo of your receipt with your mobile phone
- Multiple formats
- Cloud storage
Approval Workflow
Multi-level approval process with automatic notifications and escalations
- Multi-level approval
- Auto notifications
- Escalation rules
- Audit trail
Reimbursement Tracking
Track reimbursement status from submission to payment with transparency
- Real-time status
- Payment tracking
- Receipt matching
Expense Analytics
Reports and analytics for expense patterns, budget control, and cost optimization
- Spending analytics
- Budget monitoring
- Category insights
- Trend analysis
Types of Expenses Supported
Claim all types of business expenses with organized categories
Travel Expenses
Flight, hotel, transport, meals
Meal Allowances
Business meals, entertainment
Office Supplies
Stationery, equipment, software
Training & Development
Courses, seminars, books
Communication
Phone bills, internet, postage
Vehicle Expenses
Fuel, parking, toll, maintenance
Medical Claims
Medical checkup, insurance
Miscellaneous
Other business expenses
Custom Expense Categories
In addition to standard categories, you can set up special expense categories according to your company's needs and policies.
Setup Custom CategoriesProcess Claim Workflow
Systematic workflow from submission to reimbursement
Submit Claim
Employee submit expense receipt
Manager Review
Direct manager review approve/reject
Finance Approval
Finance team final verification
Payment Processing
Reimbursement payment employee
Smart Approval Rules
- Auto-approval for amounts below the limit
- Escalation rules based on amount and category
- Budget checking and spending limits
- Policy compliance checking automatic
Approval Matrix:
Mobile Expense App
Submit claims on-the-go with a user-friendly mobile app
Receipt Capture
Snap a photo of the receipt
Real-time Status
Track claim status and receive notifications within the app.
Mobile Features:
Expense Management Transformation
Compare legacy processes with efficient digital systems
Old Process: Manual Expense Claims
- ❌Paper forms and physical receipts
- ❌Slow manual approval process
- ❌Receipts easily lost or damaged
- ❌Difficult to track status and payments
- ❌No spending analytics or control
New Process: XoMB HR Expense Management
- ✅Digital forms with mobile receipt capture
- ✅Automated approval workflow with notifications
- ✅Digital receipts stored securely in the cloud
- ✅Real-time status tracking and transparency
- ✅Complete spending analytics and budget control
Save 75% of Time in Processing Claims
From a 2-week manual process to just 2 days with automation
Streamline Your ExpensesReady for Paperless Expense Management?
Let's set up an easy and transparent expense management system for your company.